1.3.4 - ARK navigation

An introduction to the user interface of the ARK Learning Management System. The video below will introduce you to the key elements of using ARK.

• The default setup of ARK is optimised for students. You may want to customise it for your own preferences.

• On first login, you will be given a tour of the site. You can view this tour again by clicking ‘Reset user tour on this page’ in the bottom left corner.

• The left navigation menu is collapsible. You can expand and collapse it by clicking on the three stacked horizontal lines in the top left corner.

• Dashboard shows you a grid view of units you are enrolled in, quick links to site announcements, library resources and support, a timeline of tasks to complete and items you have recently accessed.

• My units shows you units you are enrolled in.

• A navigation menu top right when logged in has quick links other university sites. Resources links to Library Hub and the Style Guide. Support links to the Support Site and Support Forum. College Links to the College Website and College Library.

• A user menu top right when logged in give you access to useful ARK pages and settings. You can edit your profile and preferences from there, enable student view and log out of the site.

• You can access messages and notification from the icons at the top right.

1.4 - Forms

1.4.1 - Forms overview

1. Form selection

Select the relevant form from the list, or by inputting a search term in the search bar. Note that your interface may differ slightly to that pictured, subject to different permissions or site developments.

2. Fill out the form.

Whenever you move past a field or click a button, those fields that are mandatory will be checked and a message displayed if they are empty.

At any time you may save the form for later completion with the “Save for later” button. Saving the form will preserve your content for later editing. You will be prompted to load this saved copy whenever you next open the same form.

Clicking “Close” will prompt you to save a draft (the default). Unticking the box will enable you to close the form and discard any information entered.

If you need to show the filled out form to another person, you can print the form (to paper or PDF)

The ‘My CV’ link in the menu will provide a CV-like view of your information which is available to be viewed alongside your submission and printed.

3. Submission

Select “Submit” to submit your form. This will save the form and automatically forward your form for review, if applicable. An email will notify the applicant that their form has been received for consideration.

1.4.2 - Workflow and review process

1. Submission notification

Once a form has been submitted, an email notification will be issued to the person who is first in the workflow process that is associated with the form. That email will include a link to review the form (the first link highlighted in the image below). This is link is associated with the person and role of the recipient and should not be forwarded to anyone else. A read-only share link is also included in the email, and in the review process. This share link can be copied and circulated to others, where appropriate, for consideration.

2. Submission review

After clicking on the ‘Click here to review the form’ link you will see displayed a four part form.

• The first section shows an overview of the form submitted.
• You can proceed through the review process steps with the “next step” button. You may return to previous steps by selecting “previous step”. You may print the whole form at any time by selecting the “print form” button.
• The second section shows the information submitted in the form
• The third section shows the workflow history of this form. It includes each step that the form has been through.

3. Your decision

The last step is for you to select your decision, and provide any internal notes.

• Select the “Approve” button to approve the application. This will then require you to register the date that the decision was made by the relevant committee.
• The “Query” button will return the application to the submitter for further development. This action will then require you to provide feedback which will be sent to the applicant.
• The “Deny” button will deny the application.

Once you have selected your decision and filled out the necessary information, use the “Confirm Approved”/“Confirm Queried”/“Confirm Denied” button to complete your review.

If approved, the review process (step 4 to 6) will repeat until the final reviewer completes their review.

The applicant will not receive an automatic notification of the result of their application and must be contacted manually.

Staff forms are submitted directly by the applicant. Authority forms are submitted on behalf of an applicant by an authorised submitter.

1.4.3 - Discipline Accreditation Workflow

1. Form is submitted
2. Reviewed by University
3. Approved by DAP
4. Letter of accreditation sent
5. Accreditation entered into University Gazette

flowchart

    submit[Form is submitted]
    review[Reviewed by University]
    approve[Approved by DAP]
    letter[Letter of accreditation sent]
    gazette[Accreditation entered into University Gazette]

    submit --> review
    review --> approve
    approve --> letter
    letter --> gazette

1.5 - Research

1.5.1 - Repository

1.5.1.1 - New Publications

Process and Submission

To begin adding a new publication to Research Repository on Divinity Portal, go to the My Research Application. Then select the New Publication button at the top right.

The New Publication form has seven pages which are outlined below. Details about the requirements for each field are outlined in this document. To view a summary of required and optional fields for each publication type, see the New Publications Field Requirements table.

flowchart LR
    style id1 fill:#ffffff,stroke:#413e39,stroke-width:2px
    style id1b fill:#ffebec,stroke:#413e39,stroke-width:2px
    style id2 fill:#f7f3ec,stroke:#413e39,stroke-width:2px
    style id3 fill:#ece5d5,stroke:#413e39,stroke-width:2px
    style id3b fill:#b79754,stroke:#413e39,stroke-width:2px
    style id4 fill:#740005,stroke:#413e39,stroke-width:2px,color:#ffffff;
    style id5 fill:#a00021,stroke:#413e39,stroke-width:2px,color:#ffffff;

    id1>Item Details]
    id1b>Authorship]
    id2>Publication]
    id3>Classification]
    id3b>ANZSRC]
    id4>Upload]
    id5>Submit]
    
    id1 --- id1b --- id2 --- id3 --- id3b --- id4 --- id5

Item Details

Title

The Title of your published item. This is the title of your work, e.g. a book chapter, not the title of the book or journal in which it appears. Use headline-style capitalisation (CMOS 8.159).

Alternative Title

Used for translated titles or for specific formatting of a title (e.g. ASCII-only title).

Abstract

Enter an abstract of a few hundred words or less. Journal abstracts: (CMOS 1.93) and book abstracts: (CMOS 2.25).

Publication Type

Choose from one of the following Publication Types:

• Article - An article published in a journal or other academic publication
• Book - A monograph by one or more authors (not in an edited collection)
• Book chapter - A chapter in a published book
• Edited Collection - A collection of items of which you are one of the editors
• Thesis - A doctorate or masters thesis
• Published Conference Paper - A conference paper disseminated publicly (not otherwise published as a book chapter or part of an edited collection)
• Conference Presentation - A conference presentation, where a paper has not been published
• Formal Public Lecture - A public lecture, where a paper has not been published

Article, Book and Book Chapter allow the following Sub-Types:

• Book Review
• Translation

The above are important Tertiary Education Quality and Standards Agency (TEQSA) metrics and should be selected where possible. However, the following additional Publication Types are also available:

• Artefact
• Audio
• Composition
• Data set
• Enduring Teaching Material
• Event or Exhibition
• Experiment
• Image
• Literary Work, Art Work, or Musical Composition
• Patent
• Performance
• Report
• Video
• Other

Please note: the required fields for your publication will change depending on which Publication Type you choose.

Sub Type

Article, Book and Book Chapter allow the following Sub-Types:

• Book Review
• Translation

Thesis Type

Select from one of the following Thesis Types:

• Bachelor of Theology (Honours)
• Master of Arts (major thesis)
• Master of Arts (minor thesis)
• Master of Philosophy (major thesis)
• Master of Philosophy (minor thesis)
• Master of Theology (major thesis)
• Master of Theology (minor thesis)
• Master of Ministry
• Doctor of Philosophy
• Doctor of Theology
• Doctor of Ministry Studies
• Other

Issued Date

The date of publication. Dates of publication in the following calendar year may be entered (e.g. if the current year is 2024 you can enter 2025).

Authorship

Association

The College or School that supported the publication, in most cases this will be the entity where you have an appointment (e.g. St Barnabas College or School of Professional Practice).

Authors, Editors & Contributors

Type

Select UD Staff or External. At least one of Authors, Editors or Contributors must be UD Staff.

Author, Editor or Contributor

UD Staff are selected from a drop down list. This list displays all staff members who are current publishers to the Repository. If your name is not on the list, or you want to select a person that is not on the list, please contact Research Strategy.

Enter the name of external authors, editors or contributors as per bibliography convention (CMOS 14.21) That is, inverted name order (last name first). Start with a capital letter unless the first word would normally be lowercased. (e.g. ‘Smith, John G.’ or ‘de Ville, Jean’)

Add any additional entries by clicking the plus icon beside Authors, Editors or Contributors.

Remove entries by clicking the X icon at the right of the field.

Editor

UD Staff or External editors can be entered in the same manner as for authors. Note that some Publication Types, such as Edited Collection, do not allow an author field, but require one or more editors.

Contributor

Some publications may have contributors that are neither authors nor editors. You may enter them here.

Sponsors

If your publication was sponsored by one or more people or organisations, you may enter the name of your sponsors here. The sponsor can be entered as free text.

Publication

Publication Status

Select from one of the following Publication States:

• Published
• Unpublished: included with permission of the University of Divinity Dean of Research Strategy (DRS)
• Unpublished: included with permission of a Registered Training Institution (RTI) Research Coordinator
• Unpublished: included with permission of the relevant Chair of Examiners
• Unpublished: included with permission of the Director of a Research Institute

Copyright Status

To ensure the University complies with its copyright obligations, select from one of the following:

• Author owns all copyright; Unrestricted access
• Author owns all copyright; Restricted access
• Author owner of copyright; Unrestricted access granted to include external contributions under copyright
• Author owner of copyright; Permission not granted to include external contributions under copyright
• Publisher owns copyright; Permission granted for unrestricted access
• Publisher owns copyright; Permission granted for access within institution
• Publisher owns copyright; Permission not granted for unrestricted access

Journal/Publisher

Enter the name of the journal or publisher. The dropdown list will show all journals or publishers that contain the terms you have typed. You can search by any part of the name.

For Non-Traditional Research Outputs (NTRO), the publisher is free-form text.

Missing Journal/Publisher

If the journal or publisher is not listed and you have tried searching by different parts of the name, click the “My Journal/Publisher is not listed” link and enter the expected name of the publisher and the website of the publisher.

Once you have requested a new journal or publisher, you will be allowed to continue editing your item and save it to the Repository with the journal or publisher you have requested. Your request will be reviewed, and once approved, it will be available for selection for future items.

Place of Publication

Enter the place of publication that appears on the title or copyright page. Where multiple locations are listed, enter the first location. (CMOS 14.129).

Volume / Series Number

Enter the Volume or Series number in arabic numerals (e.g. 1, 2, 3,…).

Issue

Enter the Issue number in arabic numerals (e.g. 1, 2, 3,…).

Page Range

Enter the page range using arabic numerals separated by an en dash (-). Abbreviate, or condense, inclusive numbers following the Chicago style (CMOS 9.61). For example, enter ‘11-22’. Do not include ‘p.’ or ‘pp.’

Peer Reviewed

Indicate if the work is Peer Reviewed from the dropdown list.

Citation

Enter the citation in bibliography entry form following the University of Divinity Style Guide. Citations will appear on your University of Divinity Staff Profile.

Classification

Keywords

Enter keywords separated by a comma (,). Choose keywords that represent the content of your manuscript and are specific to your discipline or sub-discipline.

For example: “Paul, New Testament, Grace”.

Do not use a space, dash, newline, or any delimiter other than a comma to separate your keywords.

Discipline

Add the research/teaching disciplines relevant to the item. Assign multiple disciplines by clicking the plus icon beside Disciplines.

Select from the following disciplines:

• A - Humanities
• A - Languages
• A - Philosophy
• A - World Religions
• B - Biblical Studies
• B - New Testament
• B - Old Testament
• C - Church History
• C - Systematic Theology
• C - Practical Theology
• D - Canon Law
• D - Ecumenical Studies
• D - Education Studies
• D - Ethics / Moral Theology
• D - Liturgy
• D - Missiology
• D - Pastoral Studies
• D - Religious Education
• D - Spirituality and Spiritual Direction
• D - Ministry Studies

Remove an invalid entry by selecting the X icon.

Identifiers

Record relevant identifiers. Available identifiers are ISSN, ISBN, ISMN, URI, DOI and OTHER. Select the Identifier Type from the dropdown list and enter the value in the Identifier Value field. To record additional identifier entries, click the plus icon beside Identifiers.

ISSN

An International Standard Serial Number (ISSN) must be an eight-digit code, divided by a hyphen into two four digit numbers (e.g. 1234-5678).

ISBN

An International Standard Book Number (ISBN) must be 10 or 13 digits.

ISMN

An International Standard Music Number (ISMN) must be 13 alphanumeric characters.

URI

Enter the full URI (such as a URL) for the publisher’s entry of this item.

Please note that items will automatically be assigned a handle, which is prefixed with ‘https://hdl.handle.net’. This is a permanent link to your item. You are not able to edit the handle once it is assigned.

DOI

Enter the DOI in prefix/suffix format, where prefix takes the form 10.NNNN (e.g. 10.1000/182). Do not append the URL (e.g. https://doi.org/10.1000/182).

ANZSRC (Australian and New Zealand Standard Research Classification)

Type of Activity¹

Select the Type of Activity (ToA) that applies to this item. By default Pure Basic Research will be selected.

The other categories should only be used for research that specifies its application to an identified practical/applied problem.

Pure Basic Research

ANZSRC definition: Pure basic research is basic research carried out for the advancement of knowledge, without seeking long-term economic or social benefits or making any effort to apply the results to practical problems or to transfer the results to sectors responsible for their application.

Pure basic research means that your publication is mainly or entirely theoretical, and engaged with existing scholarship. In advancing knowledge, it seeks to apply critical creativity, thinking and/or analysis to an existing theoretical question, problem or topic. It is not authored with the intention of informing practical discoveries or practical problems, and does not involve methodologies which include empirical evidence or data sets in support of its conclusions.

Strategic Basic Research

ANZSRC definition: Strategic basic research is experimental and theoretical work undertaken to acquire new knowledge directed into specified broad areas in the expectation of practical discoveries. It provides the broad base of knowledge necessary for the solution of recognised practical problems.

Strategic basic research means that your publication involves a methodology by which empirical evidence or data sets are utilised towards achieving new theoretical analyses or conclusions. It itself it does not resolve a practical problem, however it contributes to a broader established practical question or problem.

Applied Research

ANZSRC definition: Applied research is original investigation undertaken in order to acquire new knowledge. It is, however, directed primarily towards a specific, practical aim or objective.

Experimental Research

ANZSRC definition: Experimental development is systematic work, drawing on knowledge gained from research and practical experience and producing additional knowledge, which is directed to producing new products or processes or to improving existing products or processes.

Experimental research means that your publication addresses a practical question or problem and offers a reproducable methodology for a solution, and which bases its conclusions on prior theoretical and practical research. This kind of publication would be most relevant for the research and design sector, and for advances which have patentable outcomes such as the development of new medications or a new process for creating a room-temperature superconductor.

Field of Research

Our University’s submission to TEQSA is partly assessed on how our research supports our accreditation as a Higher Education Provider. Your classification of your own research contributes to this assessment.

Selecting codes and assigning attribution

In describing your research, select between 1 and 3 Field of Research (FoR) codes that apply to your item. You can assign these percentages to indicate the weighting they have within your work.

As a rule of thumb, University of Divinity publications will very likely be described by the 6-digit FoR codes within 5004-Religious Studies or 5005-Theology. By default, the first item will be pre-filled with 500501 - Theology at 100%.

If you are assigning more than one FoR code, the first code will default to an 80% weighting.

Your research will likely suit a single FoR code from these categories with a weighting comprising a large majority (~80% or more). You can then select other FoR codes (as needed) to describe your research as it incorporates those other areas so that the total will come to 100%.

The allocate button below the weightings will automatically assign weightings so that the first item receives a weighting of 80% and the remaining 20% is distributed evenly between the remaining categories.

The allocated percentages must total 100% to proceed.

Guidance on choosing FoR codes

You may find that your publication is clearly described by one or more Field of Research codes. Sometimes with specialised research, the broadness of the FoRs can mean make it more difficult to discern what is most appropriate. There are no strict guides to the definitions of Field of Research codes, however - so if you can imagine your research intersecting with a particular FoR, then that is fine to assign it accordingly: it is a case of finding the best fit rather than the perfect fit.

For 5004 and 5005 codes, see below:

• 5004 Religious studies
  • 500401 Christian studies
  • 500402 Comparative religious studies
  • 500403 Islamic studies
  • 500404 Jewish studies
  • 500405 Religion, society and culture
  • 500406 Studies in eastern religious traditions
  • 500407 Studies in religious traditions (excl. Eastern, Jewish, Christian and Islamic traditions)
  • 500499 Religious studies not elsewhere classified
• 5005 Theology
  • 500501 Theology
  • 500599 Theology not elsewhere classified

View the full list of FoR codes at the Australian Bureau of statistics.

Socio-economic Objective

Select between one and three Socio-Economic Objective (SEO) codes that apply to your item. University of Divinity research will often fall under 1305-Religion and its sub-codes, listed below:

• 1305 Religion
  • 130501 Religion and society
  • 130502 Religious philosophies and belief systems
  • 130503 Religious rituals and traditions (excl. structures)
  • 130504 Religious structures
  • 130599 Religion not elsewhere classified

The drop-down list on the form allows you to type keywords or codes you’ve used for similar research in the past to bring up a shortlist of options for you. You can also view the full list of SEO codes at the Australian Bureau of statistics.

When selecting one or more SEO codes, please note that some of the descriptions may seem too broad or narrow to describe your research. As with FoR codes, aim to find the best fit rather than the perfect fit. Only choose as many SEO codes as you feel are necessary for your publication.

Files

Add File

Click the Add File button for each file you will upload, then click the paper clip icon to select the file from your computer.

You can set permissions for each file as follows:

• Public - Repository viewers can download the file
• Private - Repository viewers cannot download the file, but can contact you to request a copy (requests will be processed via the Research Office)
• Embargoed - file remains Private until specified date, then becomes Public

If Embargoed is selected, you can set the date when the embargo will be lifted.

If you wish to remove a file, click the X icon to remove. Files marked for deletion will be removed when the form is submitted.

Finish

Acknowledgments

You will be asked to acknowledge the following statements before submission:

• I declare that all information in this submission has been carefully checked and is accurate and free from errors.
• I declare that the accuracy of this submission reflects the standards of quality of the University of Divinity.
• I acknowledge that once submitted, this information will be immediately available on the public repository website.

Notes

1.5.1.2 - Import From Source

Research active academics can use the import tool to upload existing publication information from DOI or BibTex sources to the Research Repository using the My Research Application on Divinity Portal. For guidance on using Divinity Portal, see the Divinity Portal Getting Started Guide.

What you will need

The Import process accepts the following sources:

• a DOI
• a BibTex file
• a copy/paste BibTex entry

There is additional information collected by the University which is not imported that you will need to complete.

Additional information you may require includes:

• Publication Status
• Copyright Status
• Citation
• Classification Details and ANZSRC data
• Relevant Files

Importing sources

To begin importing from an external source, select the Import button in the My Research Application located at the top right.

Import from DOI

To import form a DOI, select Import an item using a DOI from the Select Source dropdown.

Paste the DOI in prefix/suffix format, where the prefix takes the form 10.NNNN (e.g. 10.1000/182).

Select the Lookup button to trigger the import.

Paste a BibTex entry

To copy and paste a BibTex entry, select Paste a BibTex entry from the Select Source dropdown.

Paste the BibTex entry into the Paste BibTex text area.

Select the Lookup button to trigger the import.

Upload a BibTex file

To upload a BibTex file, select Upload a BibTex file from the Select Source dropdown. To upload a BibTex file, select Upload a BibTex file from the Select Source dropdown.

Click the paper clip icon to select the file from your computer.

Select the Lookup button to trigger the import.

1.5.1.3 - Field Requirements

The new publications form will automatically update the required and optional fields based on the selected publication type. The form will guide you in that process. The table below is designed to assist you in preparing information.

Key

• Required field
• Optional field
• Field does not exist

1.6 - UMS

The Unit Management System allows students and staff to view the diverse range of units available across the University and its Colleges. It also provides the means to develop and revise units, guiding them through the approvals process.

1.6.1 - The UMS - an overview

1.6.2 - Help Videos

Unit approval

• How to create a new unit on the UMS (29:26)
• How to do a minor modification on the UMS (17:44)
• How to do a major modification on the UMS (23:45)
• How to create assessment variants on an existing Unit Record (7:58)

Unit delivery

• How to schedule a unit for delivery on the UMS (28:48)
• How to create a unit guide in the UMS
  • This video demonstrates how lecturers, AD Delegates and Academic Deans can create a Unit Guide in the UMS.
• How create a link to the Unit Guide in ARK (2:02)
  • This video demonstrates how to enter the link to the Unit Guide from the UMS in the ARK child unit.

1.6.3 - Creating a Unit

Drafting a unit

Click on Units in the menu system and select Create draft unit. You will be presented with a blank Unit Record form.

Fill out the form as needed, noting the following, and click Create unit to save it.

A title, discipline, level, college and academic are the minimum required fields.

If you do not fill out these fields you cannot proceed and you will be prompted.

You can enter up to 6 learning outcomes in this initial form (adding more or editing them later)

Most fields have an information that explains what the field is for.

A number of the fields are labelled with ‘Markdown’ which provides simple text formatting. Clicking ‘Markdown’ in the label or going Help -> Markdown will display further information.

Once the draft has been saved you can return to it as needed to continue to edit and prepare it.

Proposing a unit

Once the draft has been completed, it needs to be proposed in order for next steps in the approval process to be undertaken.

1.6.4 - Revising a Unit

Creating a draft revision of a unit

Locate the unit that you wish to be revised. Ensure that you are looking at the detailed view of the unit. If the unit is currently approved, you will be presented with three revision buttons: (1) Start major revision, (2) Start minor revision and (3) Start minor assessment revision. These correspond to sections 10.5, 10.1 and 10.2 of the Unit Policy respectively and progress along different workflow pathways.

Clicking on any of these will clone the unit, place it in a draft state (pink circle) and record the type of revision being undertaken - as noted in the unit status and button (green circles).

Editing a draft revision

You can then edit the unit by clicking on the Edit unit button, noting that the type of revision only allows certain fields of the unit record to be edited.

• Each type of revision requires a rationale and can have further notes added
• Minor revisions allow changes to Title, Awards, Unit Sequence, Content and Bibliography
• A Major revision allows editing of additional fields

You can compare this new version of the unit to the previous one by clicking Compare to previous. The earlier version is on the left, the current unit is on the right.

Proposing a draft revision

Once any editing has been completed, click on the Propose X revisions (Propose assessment revisions in the image below) to advance the unit to the next step of the workflow process.

• For Major revisions, this will be for CAC preparation, including external and library reviews
• For Minor revisions, this will be to the Academic Dean for approval
• For Assessment revisions, this will be to the Academic Dean for approval

1.6.5 - College preparation of a Unit

Once a draft unit (whether new or a revision) has been edited, it is then proposed. Proposed units are considered ‘in preparation’ and require further steps by the College prior to submission for approval.

Units in this state will appear on the Units Dashboard in the Units in preparation section.

Sending a unit for external review

Typically the first steps in the process is an External Review. In order to send this via the UMS to the appropriate person, you need to firstly assign the external reviewer.

1. Locate the unit that you wish to send for review

2. Click the Edit unit button

3. Scroll down to the Approvals section and select the person from the list

   Note that only those who are accredited as unit reviewers and for the discipline of the unit are listed.

   

4. Click on Update unit at the bottom of the page

5. You can now click on the Send to reviewer button

   

6. The unit will now appear under the Awaiting external review section

   

Once an external review is complete, the unit returns to ‘In preparation’ on the dashboard. Viewing the unit shows the reviewer and the review date under the Approvals section

Further, an additional button that presents the output of the external review.

Sending a unit for library impact review

There is truncated process for sending to library staff for preparation of the library impact statement.

1. Locate the unit that you wish to send for review

2. You can now click on Send to librarian

   

3. The unit will now appear under the Awaiting library review section

   

Once the library impact statement is complete, the unit returns to ‘In preparation’ on the dashboard. Further, viewing the unit shows the librarian and the librarian impact review date under the Approvals section.

Completing unit preparation and CAC endorsement

The next step is a review by the College Academic Committee. The unit is considered prepared after having the above checks completed, and once done a new button appears - Unit prepared, for CAC.

Clicking this button progresses the unit to the next state and allows for the CAC Review.

1.6.6 - External Review of a Unit

The College Academic Committee prepares the unit for approval. One of the key steps for new units and those undergoing a major revision is the External Review. The CAC allocates an external reviewer and sends its to them.

Units in this state will appear on the Units Dashboard in the Units in preparation section.

Performing an External Review

You are able to see a listing of all units in which you have been allocated as a reviewer by selecting My External Reviews from the menu.

Clicking on the title of the unit will show its detail along with a button that begins the external process form. From here you can also click on Compare to previous to see the differences between the two versions.

Click Do External Review of unit to display the external review form. This form aligns with the Unit Policy. Clicking on Print view will open the Unit information in a new window.

Once the review process has been done and the information entered into the form, click Save review. You are returned to the unit. You can click on Do External Review of unit to edit or add to the review.

Once a review form has been saved an additional button presented. Click on External review complete in order to finish the review step and return the unit to the College Academic Committee.

• The unit will no longer appear under My External Reviews.

• The unit returns to ‘In preparation’ on the dashboard.

• Viewing the unit displays an additional button to Show external review.

  

• The Approvals section of the Unit will display the reviewer and date

  

Preparing a library impact statement

Another key step is the check that the library resources are sufficient. This is performed by the library staff of the unit’s college.

You are able to see a listing of all units waiting for a library impact statement by selecting Library Reviews from the menu.

Click on the title of the unit to show its detail and then click Edit unit. Scrolling down, there is Library section.

If the current library resources required to support the unit are already sufficient, the checkbox can be ticked. If additional action is to be taken, that can be noted. Otherwise, enter the details of the actions that the library intends to take. Click Update unit to save the impact statement information.

Once this information has been saved, a new button appears. Clicking Impact statement prepared indicates that the impact statement is complete and the unit is ready for the step of preparation.

• The unit will no longer appear under Library Reviews.

• The unit returns to ‘In preparation’ on the dashboard.

• The Approvals section of the Unit will display the librarian and date

  

1.6.7 - College endorsement of a Unit

Once a unit (whether new or a revision) has been prepared by having reviews done, it is then ready for review by the College Academic Committee (section 8 of the Unit Policy).

Units in this state will appear on the Units Dashboard in the Units in preparation section.

Preparing the CAC review

After drafting, the external review and the library impact statement are prepared the unit requires that the College Academic Committee review the unit.

1. Locate the unit that you wish to perform the CAC Review on, click on it to show the detail

2. Note that:

   1. You can see the completed external review by clicking on Show external review button
   2. You can compare to the previous version of the unit by clicking the Compare to previous button

3. Click the Do CAC Review of unit button and the CAC Review form is presented

4. Click on Save review at the bottom of the page and you will return to the unit.

5. You now have some options as to what is next

   

   1. Click on Do CAC Review of unit to continue to edit the review

   2. Staff can view the CAC review by clicking on Show CAC review

      

6. Click on CAC endorses unit when the process is complete

The unit will now appear under the Awaiting Academic Dean’s approval section

1.6.8 - Linking to the Unit Guide from ARK

There are a couple of steps required to link ARK to the Unit Guide for a delivery. Due to the configuration, it is the same information that is entered in each.

1. In the child unit in ARK, Turn editing on
2. Click on Add an activity or resource in the first section
3. Click on URL for the resource to add
4. Enter the name for the link (e.g. Unit Guide)
5. Place ‘https://units.divinity.edu.au/unit-guide' in the External URL field
6. Type ‘sn’ into the first variable field
7. Choose Unit Short Name from the drop down
8. Click on the Save and return to unit button

1.6.9 - Markdown

Markdown is “a lightweight markup language with plain-text-formatting syntax”.

Basic Syntax

Input

This is *something with italics or emphasis* in it.

This has **something bold or strong** in it.

Paragraphs begin after a blank line.

This is a list

* Apple (you need the blank line ahead of it)
* Orange
* Pear

And another:

1. Genesis
2. Exodus
3. Leviticus
1. Numbers (note you don't need to correctly number all)
5. Deuteronomy

Output

This is something with italics or emphasis in it.

This has something bold or strong in it.

Paragraphs begin after a blank line.

This is a list

• Apple (you need the blank line ahead of it)
• Orange
• Pear

And another:

1. Genesis
2. Exodus
3. Leviticus
4. Numbers (note you don’t need to correctly number all)
5. Deuteronomy

Links Syntax

You can display a full URL <https://www.ccel.org>

You can display [text to click](https://www.ccel.org) with a URL.

You can display a full URL https://www.ccel.org

You can display text to click with a URL.

Heading Syntax

## Section heading

### Subsection heading

#### Sub-sub section heading

Section heading

Subsection heading

Sub-sub section heading